Management Committee Meeting

COST Action no. MP1104
Action Title: Polarization as a tool to study the Solar System and beyond
Venue Prague, Country Czech Republic from 9 May 2014 to 9 May 2014.
   
JR, 9/5/2014

1. Welcome to participants
2. Adoption of agenda
3. Approval of minutes and matters arising of last meeting
4. Update from the Action Chair
    a. Status of Action, including participating countries
       22 countries, ~300 persons at the web page
    b. Action budget status
       up to 30 Nov 2014 
       159 kEUR for 2014:
       115 kEUR meetings
        25 kEUR STSM
       - Leiden, Grenoble, Prague, ACM WS1 
       - Toulouse, 4-6/11/2014 10_2,5 kEUR, quick  reimbursement 
    c. STSM status and new applications
       from 12 applications only 11 given for 1st half of the year
       2nd half - only to Nov 1 or 10
       call May 16 - deadline June 6
5. Promotion of gender balance and of Early Stage Researchers (ESR)
6. Update from the Grant Holder                
7. Update from the COST Office 
8. Update from the DC Rapporteur
9. Annual Progress Conference (preparation and/or feedback from DC)
   our possible input: national funding 4kEUR from SAV MVTS,
       		       CorMag@LSO  
10. Discussion about the deliverables (those already provided, those which 
    still need efforts, those missing)
    WG3: review of pol. techniques: 2 review papers for journals
         book: continuation of the school, each lecturer should 
    approach: meeting to prepare deliverables
11. Scientific planning 
    a. Summary of the WG3 workshop “Polarisation techniques & technology” in 
       Leiden, March 2014 (F. Snik):  Lorentz Center, 55 persons, 2 days for
       lectures, 2 days for duscussions, 1 report day, industry involved not
       only academic event, only US companies
    b. Brief status of the WG2 workshop “Theory & modeling of polarization 
       in astrophysics” (J. Trujillo Bueno)
       40 selected from 57, page with list of the pol codes
    c. Status of the 2014 upcoming meetings : 
       - “ASTROPOL” (M. Barthélemy): 60 talks, 
       - “ACM’2014” (K.  Muinonen) : ~50 abstracts, 8 supported persons, 2 rejected
       - “X-ray polarization, a window about to open?” (M. Pearce): Stockholm,
         25-28/8/2014, 30 people up to now,  
       - "The magnetic solar corona revealed by polarimetry" (A. Lopez Ariste): 
         4-6/11/2014, Observatory Midi Pyrenees, SOC: Lopez-Ariste, Fineschi, 
         Laurent Koechlin, 20+, 7/11/2014 visit of PdM, 10 kEUR + 2.5 kEUR
    d. Planning of activities for 2015 (including final meeting of the Action, 
       to be organized in  September 2015).
       - meeting CubeSat NanoSat for polarization of objects, Sofia, 
         March/April 2015, 15 kEUR
       - (solar) space-based spectropolarimetry in orbit ? Turin, May 2015
       - general WG meetings: combined with Sofia meeting - end of March
       - final meeting: Future of astrophysical polarimetry, September 2015,
         Brussels, 5 days, 3 for lectures, 2 for WGs
    e. Action Budget Planning for 2015
       ~150 kEUR, only 1 STSM call - ~15 kEUR, specific WG meetings, 1 meeting
       for book, only 1 proposal for a meeting (max 2 conferences in 2015),
    f. Dissemination planning : Publications (status of the book, M. Barthélemy) 
       and outreach activities, including the website (D. Stam, H. Lamy)
       - book: all lectures, 2 main parts, 1st: main problematics, 2nd: 
         particular topics - expolanets, planetary atmospheres, Sun
       - outreach: 
    g. Scientific report : call for inputs
    h. Future of this COST Action : another COST Action? Horizon2020 project? 
       VO? Other ideas?
    if COST than slightly different 
       enlargment of topic but limiting to instruments/measurements - Frans 
       to avoid re-splitting of the community - Mattiew       
12. Requests for new members
13. Non-COST applications to the Actions
     HAO/NCAR, Boulder
14. AOB - any other business
    ESA calls - M4 - support only through the scientifind rationale not through
   	       	     method (polarimetry)
                     UVMag, solar mission
15. Location and date of next meeting:
    MC - Sofia March/April
16. Summary of MC decisions
17. Closing